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Once established, the Safeguarding Task Group will agree the final Terms of Reference at its first meeting.
The closing date to apply to become a member of the group has now passed.
Draft Terms of Reference - 27 April 2021
The Trustees have established this Safeguarding Task Group to review and strengthen our approach to safeguarding within the Chartered Institute and the wider fundraising community and to ensure that the actions set out in response to the Learning Review are delivered and ensure a safe and respectful fundraising community for all.
Specifically, the Task Group will focus on:
- developing an overarching safeguarding policy that specifically covers all forms of harassment, discrimination and abuse
- ensuring a safe environment at all Chartered Institute events, training, mentoring, networking and other activities, including the Apprenticeship scheme
- recruiting a Safeguarding and Complaints Manager
- ensuring safeguarding systems and processes are set up that are accessible and easy to use
- clearly communicating these processes and procedure, so everyone knows how and where to make a disclosure and what support is available throughout that process
- a training programme for all staff and volunteers
Role and responsibilities
The Task Group shall:
- develop an overarching safeguarding policy that specifically covers all forms of harassment, discrimination and abuse
- focus in the first instance on ensuring women in the sector are safe and seek advice as to whether separate work should be undertaken on specific areas of discrimination, including in relation to race or sexuality.
- develop the new Safeguarding and Complaints Manager role and work with the Chartered Institute staff team to recruit this role
- develop accessible safeguarding systems and processes
- develop a safeguarding training programme for all staff and volunteers
- call on specialist input to improve understanding of key areas
- consult and engage with members, Chartered Institute Groups, EDI (Equality, Diversity and Inclusion) Committee and safeguarding experts on issues being considered by the Chartered Institute and sector wide
- work with the Chartered Institute staff team to ensure that the actions set out by the Board in response to the Learning Review are delivered.
The Safeguarding Task Group will be led by an independent Chair with members recruited through an open process to bring on board specific expertise from the Chartered Institute’s membership, Tell Jane, legal expertise and expert safeguarding expertise.
The Board has appointed two Trustees to set up the formal Safeguarding Task Group, supported by Lucy Caldicott, Fellow of the Chartered Institute. The Trustees will report back to the Board of Trustees who will provide regular oversight.
There will be two categories of membership:
- core permanent member
- temporary advisory or specialist input invited by the Chair
The Task Group meeting will be quorate when a minimum of three core members of the Group are present (in person, online or via telephone), including at least one Trustee.
Membership of the Task Group will include Chartered Institute staff, Chartered Institute members and non-members. Additional contributions will be invited for specific areas of expertise or experience and to ensure that issues specific to the fundraising sector are represented and addressed proportionately.
The Task Group will seek inputs that reflect the diversity, size and scope of the sector as well as other interested stakeholders or expert contributors; including but not limited to:
- Volunteer Representative of the Chartered Institute National, Regional and Special Interest Membership Groups
- Representative of an employer i.e. Organisational Member
- Expert in tackling harassment, discrimination and abuse / support for survivors
- Key contributors with relevant experience from wider sector e.g. university sector, ACEVO/ ACOSVO/CO3, NCVO/ SCVO/WCVA/NICVA, Charity HR Directors network
- Fundraiser(s) representative of the wider stakeholder group
A member of the Task Group shall cease to be a member if s/he:
- reaches the end of the period of appointment
- notifies to the Task Group a wish to resign
- ceases to be able to represent the interests which s/he was appointed to represent, as determined by the Task Group
Meetings and proceedings
The Task Group aims to complete its role within a year and shall hold regular meetings on a schedule agreed by the Chair and core members. The format of meetings will include virtual meetings, conference calls as well as face to face, depending on availability, restrictions on meeting face to face and the order of business which will be determined by the Task Group itself.
Membership of the Task Group is voluntary and not subject to remuneration, however, if there are face to face meetings, reasonable travel expenses will be reimbursed by the Chartered Institute. There is scope to consider appropriate remuneration to ensure there are no barriers to participation and to value lived experience.
- A copy of the Terms of Reference relating to the Safeguarding Task Group shall be available on the Chartered Institute’s website and upon request.
- The Task Group should consider what the appropriate level of consultation for each proposal might be in order to ensure transparency.
- The Task Group should, with the approval of the Trustees, determine a strategy for best practice in consulting the sector and other stakeholders and publicise the strategy
Conflicts of Interest
Members of the Safeguarding Task Group shall avoid any situation that may give rise to a conflict of interest between them, the Chartered Institute of Fundraising and the Task Group. Members shall make full and immediate disclosure to the Task Group if any such conflict should occur and disqualify themselves from the relevant elements of Task Group business.
All external communications for and on behalf of the Safeguarding Task Group will be coordinated by the Chartered Institute’s External Affairs team.
The Board of Trustees will retain oversight of the work of the Safeguarding Task Group. The Trustee representatives will provide a formal report to the Trustees at their Board meetings, with interim updates as appropriate.